The two things a bursar or school business manager is always short of are time and money! Our service is designed to save you both.
Most bursars and school business managers acknowledge that they could streamline their procurement practices to make them more efficient and effective but it is finding the time to do it. We take this burden away from you and your staff enabling you to focus on core value-adding activities.
As well as looking at immediate cost reductions we spend time focusing on the ‘how’ your school purchases supplies and the procurement processes they follow. Our comprehensive report looks at the ‘overall cost of purchase’ not just the product/service prices. This ensures that we review areas such as delivery, quality of service and payment terms.
Ask yourself these core questions:
If you have answered ‘no’ to any of the above questions then Minerva can help!
Minerva review an extensive list of spend categories. There are too many to list here, so click here to find out more.
Minerva director Lorraine Ashover has over 20 years commercial banking experience with a major High Street bank, most recently specialising in providing advice and services to the independent school sector.
This experience enables Minerva to offer unique insight in this area and allows us to provide expert advice in the following - Read more
So what is involved in the process?
This stage will involve us meeting with the bursar or school business manager and defining the scope and objectives of the audit. This would include identifying key suppliers and relationships, understanding any issues or problems that need to be addressed and ensuring that any other personnel involved in the project are ‘on board’. We will also define the ‘baseline’ on which cost savings will be calculated.
Minerva will then conduct the necessary research and data gathering to gain an in-depth understanding of your purchases, suppliers, relationships and processes. In addition we will identify potential suppliers and prioritise the opportunities.
We specialise in the independent school and academies sector and we include many suppliers who do exactly the same thus ensuring that they have the necessary understanding of your industry.
Also at this stage we will create specifications for each category of spend, engage with potential suppliers and negotiate on your behalf.
At this stage we will prepare and present our findings. Our report will include a full breakdown of savings identified, recommended suppliers and suggested changes for your procurement processes.
Whilst not a part of our core offering, Minerva will be happy to engage with the school to deliver the findings of our audit. This would involve preparing an implementation plan, completion of any documentation, assisting in the transition from old supplier to new (if necessary), communicating changes with key personnel and supporting any additional training required.
At Minerva we carry out every procurement process in full compliance with all regulations. To that end we have invested in the use of online e-tendering platform ‘In-Tend’, a platform also used by local authorities and other large public sector organisations. If you choose Minerva to assist you with a tender, from a simple one stage Request for Proposal (RFP) through to a full multi-lot OJEU project, you can rest assured that it is being run fully compliantly and that you’ll have a complete audit trail at the end of the process to prove it. All of your documents, questions and requirements are uploaded to ‘In-Tend’ so that all suppliers see the same opportunity and can provide a complete proposal every time.
At Minerva we don’t want you to feel you have paid for a service which you are not 100% satisfied with. This is why we have introduced our service guarantee.
“We guarantee that you’ll be fully satisfied with our work or our services won’t cost you a penny”.
That’s it. Simple really. We just want to give you the peace of mind that we’ll deliver you some decent and tangible benefits or our services won’t cost you a penny.
Enter your details below if you would like us to contact you about a FREE, no obligation, consultation.